Setting Up Mail and Calendar Accounts in iPhoneSunday March 14th, 2010
iPhone works with MobileMe, Microsoft Exchange, and many of the most popular email systems. MobileMe and Microsoft Exchange provide not only email, but contact and calendar information that can be synced to iPhone automatically, over the air. MobileMe can also sync your bookmarks on iPhone with Safari on a Mac, or with Safari or Microsoft Internet Explorer on a PC. You set up MobileMe, Exchange, and other email accounts directly on iPhone.
iPhone uses the Exchange ActiveSync protocol to sync email, calendars, and contacts with the following versions of Microsoft Exchange:
- Exchange Server 2003 Service Pack 2
- Exchange Server 2007 Service Pack 1
For many popular email accounts, iPhone automatically enters most of the settings for you.
If you don’t already have an email account, you can get a free account online at www.yahoo.com, www.google.com, or www.aol.com. You can also try MobileMe, free for 60 days. Go to www.me.com.
Set up an account on iPhone:
- From the iPhone Home screen, tap Settings.
- Tap “Mail, Contacts, Calendars,” then tap Add Account.
- Tap an account type:
- Microsoft Exchange
- Google email
- Yahoo! Mail
- Enter your account information and tap Save.
Your service provider or system administrator can provide the account settings you need.
iPhone supports Microsoft’s Autodiscovery service, which uses your user name and password to determine the address of the Exchange server. If the server’s address can’t be determined, you’re asked to enter it. (Enter the complete address in the Server field.) Once you connect to the Exchange server, you may be prompted to change your passcode to match the policies set on the server.
If you’re setting up a MobileMe or Microsoft Exchange account, tap the items you want to use on iPhone—mail, contacts, calendars, and bookmarks (MobileMe only).
MobileMe includes the Find My iPhone feature that helps you locate iPhone if it’s been lost or stolen, and remotely lock, set a passcode, or erase the information on iPhone if necessary. See Security Features.
If you enable Find My iPhone for your MobileMe account, make sure that Push is turned on for Fetch New Data. In Settings, choose “Mail, Contacts, Calendars” > Fetch New Data, and if Push is off, tap to turn it on.
For Microsoft Exchange accounts, you can set how many days of email you want to sync to iPhone.
If you already have contact or calendar information on iPhone when you enable the account, iPhone asks what you want to do with existing information on iPhone. You can choose to merge the existing data into your MobileMe or Exchange account. If you don’t merge the data, you can choose to keep it in a separate account on iPhone (the account is labeled “On My iPhone”), or delete it. Existing bookmarks can only be merged or deleted.
Similarly, when you disable contacts or calendars in an MobileMe or Exchange account, or if you delete an account, iPhone asks if you want to keep information or delete it.
You can add contacts using an LDAP account if your company or organization supports it. See Adding Contacts.
You can subscribe to CalDAV or iCal (.ics) calendars. See Subscribing to and Sharing Calendars.